Association of Filipino Teachers In Eastern America, Inc.

Building Lives, Building Families, and Building Professions

AFTEA, INC. - Constitution and By-Laws

 Note:  This Constitution and By-Laws has been amended and approved by the Executive Board during the Regular Meeting dated November 6, 2015 pursuant to Article VI of the Constitution and Article X of the By-Laws: 

1.    Section 1 Article IV of the Constitution

2.    Section 7 Article IV of the Constitution

3.    Section 10 Article IV of the Constitution

4.    Section 7 Article III of the By-Laws

5.    Section 8 Article III of the By-Laws

6.    Section 10 Article III of the By-Laws

7.    Section 11 Article III of the BY-Laws

8.    Title of Article VI of the By-Laws

9.    Section 2 Article VI of the By-Laws

10.   Section 3 Article VI of the By-Laws

 

PREPARED/REVISED BY:  

Roger P. Cuerquez,Ph.D., New York City DOE Math Teacher/Instructor, AFTEA, Inc. President, Educational Leader, Author/Writer & Resource Speaker


Check:

http://www.aftea-inc.org/directory.htm

http://www.aftea-inc.org/recognitionsandpd.htm

 https://www.facebook.com/groups/aftea/?ref=bookmarks

 

 

 

CONSTITUTION AND BY-LAWS

OF THE

KAPISANAN NG MGA GURONG FILIPINO SA SILANGANG AMERIKA

(ASSOCIATION OF FILIPINO TEACHERS IN EASTERN AMERICA)

(KGFSA/AFTEA, Inc.)

 

ADDRESS                    53rd Street, Woodside, NY 11377                                        

TELEPHONE:               718-606-5860

OFFICIAL WEBSITE:  http://www.aftea-inc.org/

ALTERNATE WEBSITE:   https://aftea-irecc.weebly.com/

MOBILE SITE:  http://m.aftea-inc.org/site/mobile#0033

IRS TAX-EXEMPT STATUS:  https://apps.irs.gov/app/eos/displayEPostcard.do?dispatchMethod=displayEpostInfo&ePostcardId=2192785&ein=261960768&exemptTypeCode=&isDescen

 

ARTICLE I - Name

Section 1.  The name of this organization shall be the Kapisanan ng mga Gurong Filipino sa Silangang Amerika (KGFSA) also known as the Association of Filipino Teachers in Eastern America, Incorporated (AFTEA, Inc.).

Section 2.  The official color and seal of the Association is circular, with light green background and black print AFTEA, INC., Founded 2006 on it.  At the center are the flags of the Philippines, and the United States of America.

Section 3.  The official motto of the Association is "Building Lives, Building Families, and Building Professions."

 

ARTICLE II - Purpose

Section 1.  To build a strong support to the teaching profession through professional developments.

Section 2.  To strengthen relationships among teachers and their families.

Section 3.  To extend financial support through voluntary contributions among its bonafide members.

Section 4.  To promote exemplary Filipino and American values, cultures and traditions.

Section 5.  To provide academic support to students, parents, and/or guardians.


ARTICLE III - Membership

Section 1.  Professional membership in the Association shall be open to all Filipino and/or Filipino descent teachers employed by the public and private educational institutions in Eastern America.

Section 2.  Membership shall become effective upon payment of membership fee and annual dues in accordance with the provisions of this constitution and by-laws.

Section 3.  A bonafide professional member shall pay an annual due for continuous membership as provided for by the constitution and by-laws of the association.

Section 4.  Professional membership shall be continuous upon payment of dues until the member leaves the educational system, resigns from the association, or fails to comply with the provisions of the constitution and by-laws.

Section 5.  All members in good standing may vote or hold office for the association and are eligible to receive services provided for by the association.

Section 6.  All bonafide professional members shall actively participate in all activities of the association.

Section 7.  Professional members who retire shall continue to pay their annual dues to stay as honorary members for life. They may be eligible to vote, hold office or represent the association.


ARTICLE IV - Officers and Representatives

Section 1.  The officers of the association shall consist of a Chairman, first Vice-Chairman, second Vice-Chairman, Secretary, Assistant Secretary, Treasurer, Auditor, and Press Relation Officer.

Amendment of Section 1:  

The officers of the association shall consist of a Chairman, first Vice-Chairman, second Vice-Chairman, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, Auditor, Press Relation Officer, and Business Manager.   

Section 2.  Officers of the association shall be elected in the manner prescribed in the by-laws of the association.

Section 3.  All officers shall be elected by the bonafide professional members for a term of two years. They shall take an oath of office at the scheduled general meeting and shall hold office immediately.

Section 4.  No officers shall serve his/her office for more than two successive terms. 

Section 5.  The officers shall have been bonafide professional members of the association for at least two years prior to their election and shall maintain their memberships in good standing during their term of office.

Section 6.  The Academic Coordinators shall consist of a coordinator of Mathematics, Science, ELA, Social Studies, Special Education, Adult Basic Education and Literacy, Physical Education and STEM (Science, Technology, Engineering and Mathematics) subjects.

Section 7.  All Academic Coordinators shall be elected for a term of two years. They shall take an oath of office at the scheduled general meeting and shall hold office immediately.

Amendment of Section 7:

All Academic Coordinators shall be elected for a term of two years. They shall take an oath of office at the scheduled general meeting and shall hold office immediately.  They shall automatically become chairman of one of the twelve (12) regular committees stipulated in the By-laws.

Section 8.  The Academic Coordinators shall have been members of the association for at least two years prior to their election and shall maintain their memberships in good standing during their term of office.

Section 9.  The Board of Directors shall consist of at least five (5) but not more than eight (8) members. They shall have been members of the association for at least two years prior to their appointment.

Section 10.  The members of the Board of Directors shall be appointed by the Chairman of the Executive Board for a term of two years upon recommendation by any members of the association and approved by two-thirds (2/3) of the Executive Board.

Amendment of Section 10:

The members of the Board of Directors shall be appointed by the Chairman of the Executive Board for a term of two years upon recommendation by any members of the association and approved by two-thirds (2/3) of the Executive Board.  They shall function as an advisor to the Executive Board, as well as perform other functions designated by the Executive Board. 

Section 11.  There shall be designated Consultants of the association which consist of at least three (3) but not more than five (5) members. They shall have sufficient knowledge of the association prior to their designation.

Section 12.  The Chairman shall designate the Consultants. They may be recommended by any members of the association and approved by the Executive Board prior to their designation. The Executive Board shall have the power to discontinue the designation of the Consultants as it may deem necessary.

 

ARTICLE V - The Executive Board

Section 1.  The Executive Board shall consist of the officers, academic coordinators and members of the board of directors of the association.

Section 2.  The Executive Board shall have the power to create plans, programs and projects necessary for the general purpose of the Association.

Section 3.  The Executive Board of New York shall have the sole power to authorize the creation and disenfranchisement of a chapter organization as it may deem necessary upon the approval of the majority of the New York Chapter Association members in consultation with the respective chapter organization members.

Section 4.  Each chapter organization shall have the same organizational set-up and will adopt the same constitution and by-laws of the association; however, they may modify the amount of membership fee and annual dues with respect to their jurisdictions.

Section 5.  Each chapter organization created shall submit an annual report addressed to the Secretariat of the Executive Board of New York at the end of the fiscal year for record keeping purposes.

Section 6.   Each chapter organization executive board shall function interdependently with the Executive Board of New York; moreover, there shall be an annual joint meeting of the different executive boards.

Section 7.  Each executive board shall have the power to establish implementing rules, orders, memorandums and regulations pursuant to the implementations of the plans, programs and projects of the association.

Section 8.  The members of the executive board shall be automatically be the members of the Executive Council to oversee the functions of all standing, ad hoc, and special programs and committees.

Section 9.  Whenever a majority of the executive board shall agree that an officer, an academic coordinator or a member of the board of director has been grossly negligent of the duties and responsibilities defined in the by-laws or is incapacitated, the executive board may recommend to the association that the office be declared vacant. The officer or academic coordinator or a board of director concerned must have been given due process before the executive board. If the executive board deems to declare the position vacant, it may appoint an officer-in-charge in its place by a two-thirds (2/3) majority.

 

ARTICLE VI - Amendments 

This Constitution may be amended or repealed by an affirmative votes of two-thirds (2/3) of the members present and voting at any regular meeting, provided, however, that a copy of the proposed amendment must be submitted to the Executive Board of New York at least one (1) month preceding the meeting and that a copy of the proposed amendment must be presented to each member at least seven (7) calendar days preceding the regular meeting at which the vote is taken.

 

ARTICLE VII - Ratification

This Constitution shall be ratified by an affirmative vote of two-thirds (2/3) of the members present for such purpose and shall take effect immediately after its ratification. A copy of the Ratified Constitution must be submitted to the Secretariat of the Executive Board of New York for record keeping purposes.

  

 

BY-LAWS OF THE KGFSA/AFTEA, Inc

 

Article I - Contributions and Fees

Section 1.  New members of this association shall pay a membership fee of $30.00 and an annual due thereafter in their respective jurisdictions whenever necessary.

Section 2.  A bonafide professional member shall pay an annual due of $20.00 to maintain bonafide professional membership status of the association.

Section 3.  The membership fees and annual dues shall be used for the general operating expenses of the association as determined by the executive board.

Section 4.  The annual dues must be collected every first month of the fiscal year.

Section 5.  There shall be a special voluntary contribution of $50.00 or whenever appropriate for registered members of the Mutual Death Assistance Program (MDAP) for the purpose therein stipulated.

 

Article II - Elections

Section 1.  There shall be an Election Committee appointed by the executive board to conduct and oversee election rules and procedures.

Section 2.  Bonafide professional members of the association shall have the right to vote in elections conducted as hereinafter provided for.

Section 3.  Candidates receiving the highest votes cast for their office shall be declared elected by the election committee.

Section 4.  Election shall be held every twelfth month of an odd year.

Section 5.  Election results of each chapter organization created shall be submitted to the executive board of New York within one-month following the election.

Section 6.  Election of each chapter organization shall be held every two years thereafter.

 

Article III - Duties and Responsibilities

Section 1.  The Chairman shall be an ex-officio member of all standing committees and shall call upon meetings of the Executive Board of which he/she shall be chairperson, suggests policies and plans of work for all standing committees, and shall be held responsible for the progress and work of the association. The Chairman, by and with the consent of the Executive Board, shall appoint the chairpersons of all ad hoc and special committees. He/she shall preside at all regular meeting of the association and shall perform all other duties that properly fall upon a presiding officer.

Section 2.  The first Vice-Chairman shall have charge of internal affairs and shall preside in the absence of the chairman and shall perform any other duties that shall be incumbent on him/her or any other duties delegated to him/her by the chairman. The first Vice-Chairman shall automatically be chairperson of the Legislative Committee.

Section 3.  The second Vice-Chairman shall have charge of external affairs and shall preside in the absence of the chairman and first vice-chairman and shall perform any other duties delegated to him/her by the chairman. The second Vice-Chairman shall automatically be chairperson of the Professional Development Committee.

Section 4.  The Secretary shall have charge of all proceedings of each meeting. At the end of his/her term, the secretary shall turn over to the incoming Secretary complete records of the association. A permanent file of the association records for each fiscal year shall however be maintained and kept in the office of the secretariat. The Secretary shall automatically be chairperson of the Membership Services Committee.

Section 5.  The Assistant Secretary shall have charge of all the correspondence and communication of the association except that which relates to the work assigned to other officers or committees and shall perform any other duties delegated to him/her by the chairman. He/she shall be automatically chairperson of the Mutual Death Assistance Program (MDAP).

Section 6.  The Treasurer shall receive all funds belonging to the association, pay out the same orders when notified by the chairman, keep an itemized account of receipts and expenditures, and make a written report to be presented and submitted to the Secretariat during the regular assembly meeting. The Treasurer shall automatically be co-chairperson of the Mutual Death Assistance Program (MDAP).

Amendment/Addition of Section 7: 

Section 7.  The Assistant Treasurer shall have charge to assist the Treasurer in keeping records of itemized accounts of receipts and expenditures.  He/she shall perform other functions as designated by the Treasurer.  He/she shall be the co-chairperson of the Immigration and Emigration Assistance Program (IEAP).

Section 8.  The Auditor shall examine the association’s financial reports and accounting records and shall compare the charges with the vouchers, verify balance sheets and income items, and state the results. He/she shall keep a copy of the annual financial report of the association. 
 
Amendment of Section 8: 
 
The Auditor shall examine the association’s financial reports and accounting records and shall compare the charges with the vouchers, verify balance sheets and income items, and state the results. He/she shall keep a copy of the annual financial report of the association.  He/she shall be the chairman of the Auditing Committee.

Section 9.  The Press Relation Officer shall furnish articles for news media pertaining to the affairs of the association. He/she shall automatically be chairperson of the Public Relation Committee. The Press Relation Officer shall also be responsible for the publication of an official association’s newsletter in print or otherwise electronic.

Amendment/Addition of Section 10:

Section 10.  The Business Manager shall have been charge for overseeing and supervising the activities of the programs, plans and projects of the association.  He/she shall be the chairperson of the Bids and Awards Committee.

Section 11.  Each Academic Coordinator shall preside over their specific subject areas regarding plans, programs and projects in accordance with the Professional Development Committee. They shall submit a plan of action during the first regular meeting. Each Academic Coordinator must attend to all meetings of the executive board and shall report to the executive board any developments associated with their corresponding subject areas.

Amendment of Section 11:

Each Academic Coordinator shall preside over their specific subject areas regarding plans, programs and projects in accordance with the Professional Development Committee. They shall submit a plan of action during the first regular meeting. Each Academic Coordinator must attend to all meetings of the executive board and shall report to the executive board any developments associated with their corresponding subject areas.  In addition to their duties, each Academic Coordinators shall have been charge as chairman of the Regular Committees assigned to their offices.

Section 12.  Each member of the Board of Directors must attend, participate and provide assistance in the implementation of the plans, programs and projects of the association and shall coordinate with other existing committees, programs and organizations.

Section 13.  Each officer and academic coordinator shall have the obligation of instructing his/her successor in the duties of that office and working with him/her as needed during the term following his/her election.

 

Article IV - Meetings

Section 1.  The Executive Board shall meet every first Saturday of each month on the time and place predetermined by the current executive board.

Section 2.  There shall be at least two (2) general assembly meetings of the association, one in the Fall and another in Spring during the fiscal year. The Chairman, with the advice of the Executive Board, shall determine the time and place of these meetings.

Section 3.  There shall be an annual joint meeting of the association and its chapter organizations to discuss matters related to the AFTEA, Inc. at the beginning of the second quarter of each fiscal year.

Section 4.  Special meetings shall be held at the call of the Chairman whenever necessary. The Chairman may also call a special meeting upon written request of at least one-fifth (1/5) of the members of the Executive Board or at least one-tenth (1/10) of the bonafide members of the association.


Article V - Quorum

Section 1.  The members present shall be a quorum for the executive board or at least half of the members of the executive board at large. A majority vote shall be necessary for passage of any motion.

Section 2.  The members present shall be a quorum for the general assembly meeting or at least half of the bonafide members at large. A majority vote shall be necessary for passage of any motion.

 

Article VI - Standing and Regular Committees and Special Programs

Section 1.  There shall be three Standing Committees of the Association carrying specific functions, as follows: Professional Development Committee, Legislative Committee and Membership Services Committee. Each standing committees shall be assisted by a committee co-chairman appointed by the Executive Council.

Section 2.  There shall be ten (10) Special Committees of the Association, as follows: Nominating Committee, Convention Committee, Disaster Relief Committee, Resolution Committee, Auditing Committee, Constitution Committee, Public Relation Committee, Ways and Means Committee, Sports and Recreation Committee, and the Election Committee. Each Special Committee shall be headed by a committee chairperson and is appointed by the Executive Council.

Amendment of Section 2: 

There shall be twelve (12) Regular Committees of the association, as follows:Special Committees of the Association, as follows: Nominating Committee, Convention Committee, Disaster Relief Committee, Resolution Committee, Auditing Committee, Constitution Committee, Public Relation Committee, Ways and Means Committee, Sports and Recreation Committee, the Election Committee, Bids and Awards Committee and the Liaison Committee.  Each Regular Committee shall be headed by a committee chairperson.

Amendment/Addition of Section 3: 

Section 3.  The chairmanship of the Regular Committees shall be as follows; the Nominating Committee is headed by the Special Ed Coordinator; the Convention Committee is headed by the Math Coordinator; the Disaster Relief Committee is headed by the Science Coordinator; Resolution Committee is headed by ELA Coordinator; the Auditing Committee is headed by the Auditor; Constitution Committee is headed by the Social Studies Coordinator; the Public Relation Committee is headed by the PRO; the Ways and Means Committee is headed by the STEM Coordinator; Sports and Recreational Committee is headed by the Physical Ed Coordinator; the Bids and Awards Committee is headed by the Business Manager; the ABEL Coordinator is co-chairman of the Immigration and Emigration Assistance Program (IEAP) and the Liaison Committee is under the Vice- Chairman for External Affairs.

Section 4.  There shall be established special program known as the Mutual Death Assistance Program (MDAP) to provide financial assistance and information among its registered members in case of untimely death.

Section 5.  There shall be established special program known as the Immigration and Emigration Assistance Program (IEAP) to provide assistance to any immigration, emigration, and citizenship status to any members and their families with the assistance of a Legal Immigration Officer and the Philippine Consular Office.

Section 6.  The Chairman shall appoint a chairperson of the Immigration and Emigration Assistance Program (IEAP) to assist in the plans and implementations of the program.

Section 7.  The Chairman, with the consent of the members of the Executive Council, shall have the power to create and dissolve ad hoc programs and committees as may be deemed necessary. 

Section 8.  Members of Standing and Regular Committees shall be appointed by the Committee Chairperson subject to approval by a majority vote of the Executive Council.

Section 9.  Each Committee shall define its projects, programs and procedures subject to the approval by the Executive Council.

Section 10.  Each Regular Committee and Special Programs shall submit an annual report to the Secretariat of the Executive Council at the end of the fiscal year.

 

Article VII - Affiliations

The Association of Filipino Teachers in Eastern America, Inc. or Kapisanan ng mga Gurong Filipino sa Silangang Amerika shall affiliate with the American Federation of Teachers, the New York State Unified Teachers and the United Federation of Teachers. Affiliations of the KGFSA/AFTEA, Inc. with other organizations shall be optional from year to year, at the will of the majority of its members.

 

Article VIII - Fiscal Year

The Fiscal Year of this association shall be from the first day of the first month of one year to the last day of the twelfth month of the same year.

 

Article IX - Authority

Section 1.  The Robert’s Rule of Order revised 2004 shall be the parliamentary authority for the Association on all questions on rules and procedures not covered by the constitution and by-laws and such standing rules as the association may adopt.

Section 2.  This Association shall exist for Thirty-Years (30 years) starting from December 22, 2006.

 

Article X - Amendments

This By-laws may be amended or repealed at any meeting of the association by an affirmative votes of two-thirds (2/3) of the members present and voting at any regular meeting, provided, however, that a copy of the proposed amendment must be submitted to the Executive Board of New York at least one (1) month preceding the meeting and that a copy of the proposed amendment must be presented to each member at least seven (7) calendar days preceding the regular meeting at which the vote is taken.

 

Article XI - Ratification

This By-laws shall be ratified by an affirmative vote of two-thirds (2/3) of the members present for such purpose and shall take effect immediately after its ratification. A copy of the ratified by-laws must be submitted to the secretariat of the executive board of New York for record keeping purposes.

 

 

 

TESTIMONIALS

  • "Congratulations to all awardees of the successful first Filipino International Teaching Service Award held in New York City! You are World class teachers.... with International ..."
    Roger Cuerquez, Ph.D.
    Teacher at NYC DOE, and AFTEA, Inc. President
  • " Pancho, you have the charismatic qualities of a leader and are assisted by leaders as well. You are a group of wonderful professionals. Hats off to AFTEA!"
    Virginia Cu
    Teacher at New York City Department of Education (NYCDOE)

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